Information for Faculty and Staff

CORONAVIRUS (COVID-19) UPDATES

In an effort to keep everyone healthy, our on-campus operations are limited until further notice, but we are continuing to provide services by phone and through email. However, we encourage students to utilize virtual options as much as possible when seeking assistance.

The Registrar’s Office is readily available to assist you! To prepare for fall 2020 and ensure a successful start, we encourage students to complete all enrollment transactions early, weeks prior to fall semester start on August 24.

All transactions can be done via self-serve with the exception of documents requiring authentication. Information can be found on our Services tab. If you do need to speak with a representative on a specific need, we encourage students to call. We can address needs via phone and by Zoom virtual appointments. If you do need to come to our office, appointments will be available Wednesdays and Thursdays from 8 am – 5 pm.

For up-to-date information on UNT’s response to the coronavirus, please visit healthalerts.unt.edu. If coming to the campus, please review UNT's Guide for Returning to Campus.

Records/Registration
I want to.. How to Form For more information please go to…
Check a student’s 3rd party release authorization Check student’s third party release information in EIS. Directions found here. EIS https://registrar.unt.edu/sites/default/files/Faculty_and_Staff_Guide_on_Authorization_to_Release_Educational_Records.pdf
Submit the audit roll for my course To report this information, faculty may use the Online Audit Roll available through the myUNT Faculty Center at myUNT myUNT https://registrar.unt.edu/faculty/audit-rolls
Approve an Administrative Schedule Change To approve late schedule change requests, the Administrative Schedule Change Form must be signed and approved by the department and dean. Students turn the completed form in to the Registrar’s Office at Registrar.Classes@unt.edu. Administrative Schedule Change Form Email Registrar.Classes@unt.edu
Submit final grades for my course Faculty report final grades for their courses using the online grade rosters available in their myUNT Faculty Center at my.unt.edu myUNT https://registrar.unt.edu/faculty/grade-reporting;
Information on grading and grading policies can be found in the University catalogs
Undergraduate Catalog: http://catalog.unt.edu/content.php?catoid=22&navoid=2384&hl=grading&returnto=search#Grading_System
Graduate Catalog: http://catalog.unt.edu/content.php?catoid=21&navoid=2289
Submit a Dean's Waiver of Suspension The Dean's Office may submit Dean's Waivers of Suspension to Registrar.Records@unt.edu Form can be found on Sharepoint in the Records folder at https://myunt.sharepoint.com/sites/Registrar/Records http://catalog.unt.edu/content.php?catoid=22&navoid=2384#Academic_Standards
Change a student's grade in my course Faculty may request to change a student's final grade in their course by submitting a Request for Change of Grade form to Registrar.Faculty@unt.edu Form can be found on Sharepoint in the Records folder at https://myunt.sharepoint.com/sites/Registrar/Records
            
We are creating a Grade Change process via myUNT Faculty Center. More details to come.
http://catalog.unt.edu/content.php?catoid=22&navoid=2384#Academic_Standards
Add additional degree hours to a student's program/degree plan Academic advisors can submit an ADHR form to Registrar.Records@unt.edu Form can be found on Sharepoint in the Records folder at https://myunt.sharepoint.com/sites/Registrar/Records https://registrar.unt.edu/registration/excessive-hours
Submit Dean's Memos for changes to student enrollment after the census The Dean's Office may submit these memos to Registrar.Records@unt.edu No form. Submit to UNT via faculty/staff email only. A petition form is being created to review by committee. Additional information will be forth coming.
Request a course duplication Academic advisors can submit course duplications to Registrar.Records@unt.edu Form can be found on Sharepoint in the Records folder at https://myunt.sharepoint.com/sites/Registrar/Records https://registrar.unt.edu/registration/repeating-courses
http://catalog.unt.edu/content.php?catoid=22&navoid=2384#Academic_Standards
Degree Audit
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Request degree audit access (Advisors) Complete the security form and submit to Registrar.DegreeAudit@unt.edu Degree Audit Client - User Access Authorization
            https://registrar.unt.edu/sites/default/files/DegAudClient-SecurityForm-v5-Advisor.pdf
https://registrar.unt.edu/faculty/degree-audit
Request degree audit access (Registrar) Complete the security form and submit to Registrar.DegreeAudit@unt.edu Degree Audit Client - User Access Authorization
            https://registrar.unt.edu/sites/default/files/DegAudClient-SecurityForm-v5-Admin.pdf
https://registrar.unt.edu/faculty/degree-audit
Install the uAchieve client on my computer located on-campus Contact your College/Departmental network support team    
Access uAchieve reference material (i.e. uAchieve User's Manual, psuedo and minor lists, etc.) Go to the Degree Audit SharePoint site located at myunt.sharepoint.com/sites/Registrar/Degree_Audit    
Sign up for advanced uAchieve training for advisors Available training dates are available at https://registrar.unt.edu/faculty/degree-audit. Email Andrew.Mount@unt.edu to sign up Trainings will be held via Zoom. Please sign up at least one week in advance so you will have enough time to review the pre-training documentation that we will send you. This will ensure you have the background knowledge needed to understand the content provided during the training session.  
Request technical support (login issues) Send an email to Registrar.DegreeAudit@unt.edu. Please include a screenshot and/or description of the error and your EUID    
Request technical support (submitted audits not returning results) Send an email to both Registrar.DegreeAudit@unt.edu and David.Meek@unt.edu    
Report UNT registration not appearing on the degree audit Send an email to David.Meek@unt.edu    
Request help with writing degree audit exceptions     Email Registrar.DegreeAudit@unt.edu
Degree audit encoding inquiries Send an email to Registrar.DegreeAudit@unt.edu    
Request a duplication already processed in EIS be processed in uAchieve Send an email to Registrar.DegreeAudit@unt.edu    
Report an issue with the course description link on the interactive audit Send an email to Billi.Gravely@unt.edu including the course number    
View a transfer guide for a given program Visit https://registrar.unt.edu/transfer-guides    
Graduation, Commencement, Transcript, Diplomas
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Convert BAAS/WECM courses to academic credit Email Registrar.Graduation@unt.edu with the student ID and courses to convert. Non-BAAS students may require a Dean's Memo to approve request.    
Request training, make a correction, or ask questions related to student program/plan Email Registrar.Graduation@unt.edu. EIS Student Records Training  
View transfer work for students who attended UNT before 1984 Email Registrar.Graduation@unt.edu.    
Submit an undergraduate academic certificate completion form Complete the Undergraduate Academic Certification Completion form and email to Registrar.Graduation@unt.edu Form originates from college or certificate program  
Allow an exception to degree requirements for graduation Submit Dean's Memo to Registrar.Graduation@unt.edu.    
Update the term or add a late graduation application  For students earning an bachelor's degree, email Registrar.Graduation@unt.edu. For masters and doctoral students, Registrar.Graduation@unt.edu.    
Reset a student's GPA If it appears a student's GPA should be reset because they have recently completed a degree and started a new one, email Registrar.Graduation@unt.edu.    
Request an official transcript for purposes related to SACS accreditation Email Registrar.Transcripts@unt.edu.    
Scheduling, Final Exams, Events
I want to.. How to Form For more information please go to…
Make a change to the class schedule Complete one of the R forms and email Registrar.Scheduling@unt.edu All forms can be found on Sharepoint in the Schedule of Classes folder at myunt.sharepoint.com/sites/Registrar/SOC Email Registrar.Scheduling@unt.edu
Schedule an event (Thesis Defenses, Dissertation Defenses, Review Sessions for Classes, Non-mandatory meetings for classes, Guest Speakers for a Class (and limited to UNT Students), Orientations, First Flight, SI sessions) Email Registrar.Scheduling@unt.edu to schedule your event   Email Registrar.Scheduling@unt.edu
Obtain Astra View Access  Send your first name, last name, EUID and email address to Registar.Scheduling@unt.edu   Email Registrar.Scheduling@unt.edu
Locate my final schedule (for non remote classes) https://registrar.unt.edu/exams/final-exam-schedule/spring   Email Registrar.Scheduling@unt.edu
Catalog
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Add a course to the inventory Go to unt.curriculog.com to complete the curriculum proposal "New Course" form for the appropriate catalog year Email Catalog@unt.edu
Make a change to a course (not in core) Go to unt.curriculog.com to complete the curriculum proposal "Change in Existing Course (NOT Core Curriculum)" form for the appropriate catalog year Email Catalog@unt.edu
Make a change to a course (part of core) Go to unt.curriculog.com to complete the curriculum proposal "Change in Existing Course (Core Curriculum)" form Email Catalog@unt.edu for more information about the form; go to https://vpaa.unt.edu/ccg for more information about the Core
Change a core course's structure Go to unt.curriculog.com to complete the curriculum proposal "Change in Existing CORE Course Structure" form Email Catalog@unt.edu for more information about the form; go to https://vpaa.unt.edu/ccg for more information about the Core
Delete a course from the inventory Go to unt.curriculog.com to complete the curriculum proposal "Course Deletion" form for the appropriate catalog year Email Catalog@unt.edu
Add a course to the university core Go to unt.curriculog.com to complete the curriculum proposal "Addition of Course to Core Curriculum" form Email Catalog@unt.edu for more information about the form; go to https://vpaa.unt.edu/ccg for more information about the Core
Delete a course from the university core Go to unt.curriculog.com to complete the curriculum proposal "Deletion of Course from Core Curriculum" form Email Catalog@unt.edu for more information about the form; go to https://vpaa.unt.edu/ccg for more information about the Core
Offer an experimental course Go to unt.curriculog.com to complete the curriculum proposal "Experimental Course" form Email Catalog@unt.edu
Make a change to a program Go to unt.curriculog.com to complete the curriculum proposal "Change in Program" form for the appropriate catalog year Email Catalog@unt.edu; check the VPAA site (https://vpn1.unt.edu/+CSCO+0h75676763663A2F2F69636E6E2E6861672E727168++/curriculum/new-prog-change-exis) to see if VPAA approval is also required
Add a program Go to unt.curriculog.com to complete the curriculum proposal "Add New Major or Professional Field" form for appropriate level (graduate or undergraduate) for the appropriate catalog year Email Catalog@unt.edu; check the VPAA site (https://vpn1.unt.edu/+CSCO+0h75676763663A2F2F69636E6E2E6861672E727168++/curriculum/new-prog-change-exis) to see if VPAA approval is also required
Add concentration/minor/certificate/specialization Go to unt.curriculog.com to complete the curriculum proposal "Add New or Delete Existing Major/Professional Field, Concentration, Option, Minor, Certificate, or Specialization" form for the appropriate catalog year Email Catalog@unt.edu; check the VPAA site (https://vpn1.unt.edu/+CSCO+0h75676763663A2F2F69636E6E2E6861672E727168++/curriculum/new-prog-change-exis) to see if VPAA approval is also required
Delete a program Go to unt.curriculog.com to complete the curriculum proposal "Add New or Delete Existing Major/Professional Field, Concentration, Option, Minor, Certificate, or Specialization" form for the appropriate catalog year Email Catalog@unt.edu; check the VPAA site (https://vpn1.unt.edu/+CSCO+0h75676763663A2F2F69636E6E2E6861672E727168++/curriculum/new-prog-change-exis) to see if VPAA approval is also required
Add a grad track option Go to unt.curriculog.com to complete the curriculum proposal "Add Grad Track Pathway" form for the appropriate catalog year Email Catalog@unt.edu; check the VPAA site (https://vpn1.unt.edu/+CSCO+0h75676763663A2F2F69636E6E2E6861672E727168++/curriculum/new-prog-change-exis) to see if VPAA approval is also required
Make changes to a grad track Go to unt.curriculog.com to complete the curriculum proposal "Change in Program-Grad Track" form for the appropriate catalog year Email Catalog@unt.edu
Access
I want to.. How to Form For more information please go to…
Request access to student records Complete FERPA training at https://ferpa.unt.edu/ FERPA Training Completion form https://ferpa.unt.edu/

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Additional Resources

For more information, contact the Registrar's Information Counter by calling 940-565-2111 or visiting Eagle Student Services Center (ESSC) Room 147.